What is recommended for notaries in terms of record-keeping?

Maintaining comprehensive journals of all notarizations is essential for notaries as it serves several critical purposes. First and foremost, keeping a detailed record of every notarization provides an official account of the services performed. This is important for legal protection; in the event of any disputes or allegations regarding a notarization, a thorough journal acts as a reliable reference that confirms the notary's actions and the identities of the signers involved.

Additionally, California law specifically mandates that notaries keep a journal of all notarial acts. This requirement ensures that public records are upheld and that there is a transparent trail of transactions. Such records are invaluable in cases of fraud, where the notary may be called upon to verify whether proper procedures were followed.

This practice also reinforces the notary’s professionalism and accountability. In maintaining comprehensive records, notaries not only adhere to legal requirements but also bolster public confidence in their role, thereby enhancing the integrity of the notarization process.

In contrast, limiting record-keeping to only high-value transactions, relying solely on digital records, or abstaining from any records altogether would compromise the notary's ability to provide proof of their actions and potentially expose them to legal risks.